can i do my own bookkeeping

Can I do My Own Business Bookkeeping?

The answer to this most common of questions by small business owners is yes, however some may find it too many a hat on top of the sales, management and customer service hats currently sitting on top of their head. The addition of bookkeeper and accountant hats is certainly many to juggle.

That said, it is doable if you can successfully manage all of the timeframes put upon you. Many small business owners find that they would rather opt for bookkeeping services in Manchester and relieve the pressure. However, that is an option for you to decide upon with experience of tackling this area yourself, now let us take a look at the responsibilities of business bookkeeping and how to keep things on the right path.

Learning Lingo Regardless

When you started your business it was to earn money, not lose it. The big difference is going to be learning the lingo that surrounds bookkeeping and accounts – not guessing on what it sounds like it is.

You need to understand what the definition of the terms sale, expense, liability, asset, revenue and accounts receivable are. Put simply, they are as follows; Sale (transactions you receive cash for), Expense (something you pay for like rent or supplies), Liability (something you owe money on such as loans), Asset (a business owned item, such as a printer or computer), Revenue (income from sales made by your company) and Accounts Receivable (money owed by customers from invoices you have sent).

Creation of Documents

The last step was pretty straight forward. The next is where they come to use.

Three documents are going to be critical to your business and give you the progress of your business as well as where it’s headed. The first is the Balance sheet which showcases your business worth. It is a breakdown of everything you owe against what you own. This balance sheet provides the assets, liabilities and owner equity of your business.

Then you have the Profit and Loss Statement which shows your business profitability. Basically, this is a summary of revenue minus expenses for a quarter of a year at a time. This allows you to see those losses and profits during that time frame.

Then we have the Cash Flow Statement to show where that cash is going from your business. This highlights the three activities that your business has cash flow through in operating (day to day money made), investing (paying off of assets) and financing (the money invested in the business). It may sound complicated on where to start on creating these, but there are templates available online but as time moves onwards you may want to consider utilising the help of professional bookkeeping services.

Separate and Track Expenses

No matter what kind of business you run, the most important rule is to separate business and personal expenses. Ideally, you will have set up a separate bank account for your business upon starting to combat this. It would be smart to keep track of expenses with receipts and a business credit card. It may sound like the simplest of steps but when it comes to tax purposes and profit monitoring it will be a big difference.

Save Records

You may not realise the number of documents you need to keep a tight track of for tax and other business purposes. Areas such as payroll and inventory management is one part of it, but there are many others that can save a huge headache by simply scanning them in preparation.

This involves bank statements, credit card statements, any cancelled cheques, receipts, bills, invoices, payments, tax returns, 1099 forms and payroll documentation. There may also be others aside from these to consider. That is definitely a lot of workloads to consider.

These are generally the starter points to doing your own accounts and bookkeeping and may seem like a mile long road as it is, which is why many small businesses turn to small business bookkeeping solutions to keep these areas secure and running smooth and not take time away from the real job at hand.

For more information on your bookkeeping requirements, contact the team at Pebbles today.

Don't just take our word for it...

Sarah Rekia, Site Welfare

“In bringing Pebbles onboard, it has made me wonder why we decided to try and do our own bookkeeping at all. Pebbles came in and sorted 18 months worth of mess we had unwittingly created, and we cannot be more grateful. I wish I had been told about them years ago and I hope every business out there struggling would give them a call to fully see the benefits they are missing out on.”

Anne-Marie Armstrong, Amberry Marketing

I just wanted to thank you both for the help you’ve given me thus far in setting up my new cloud-based bookkeeping system ‘Clearbooks’.

Having used Microsoft Excel for more years than I care to admit, I had more than a few reservations when considering changing the way I managed my books, yet understood that I had to make the change sooner or later.

After an intense training session with Sean, (where I probably asked 101 questions), my fears quickly dissipated and I can honestly say that although it’s likely to take me a little while to really get to grips with the new interface, I’ve no doubt that this simple system will save me so much time and hassle in future.

And less time spent doing my books, almost certainly means more time with the family and an end to rushing around like a mad woman at quarter-end!

Thanks again and I’m looking forward to working with you again soon.

Wayne Dinning, Managing Director, SD Waste Paper Limited

Diane has been providing her services to my company for approximately 6 months now and I can honestly say that due to her assistance, my company is running a lot more smoothly than it has at any time over the previous 30 years that it has existed.

I would just like to say that I would recommend her services to any business, whatever the size, as I can only see that her services would be beneficial to any company that may choose to employ her services.

Steve Tanswell, Manchester Facades

I changed book-keepers around a year ago because of a disagreement.  I employed Diane of Pebbles and having been with the same firm for 10 years, I was amazed by how easy working with Diane was.  Not only did the change save me money but also saved me time.  Utilising new technologies (to me) have massively improved the amount of money I can claim back in VAT and has made the whole process speedier and well as easier.  Even when Diane is chasing me for information she does in a friendly professional manner.  I’m thrilled to be working with her and would recommend her to anyone.

James Balderstone, Lucid Networks

Pebbles Bookkeeping took over our bookkeeping when a full-time member of staff left the business.  Our accounts are relatively complex for a business our size because of the number of different suppliers and products we deal with, but Pebbles were able to get quickly up to speed.  We have significantly reduced our costs spent on bookkeeping activity as a result. They have also helped us move to a new accounting system (Xero), which we are already seeing the benefit of, and we’re looking forward to working with Pebbles in the future to automate more of our back-office processes.