Should You Outsource Your Payroll?

As a business owner, it is common for a time to come when you have to look at outsourcing elements of your job to concentrate on more pressing areas of growth. One of the last areas business owners focus on is payroll outsourcing services.

It is not hard to understand why! The payroll is what keeps your employees happy and it keeps people working without issue, which is why many don’t feel secure about it going the way of outsourced help. What if there was an issue? How many channels should you have to cross to resolve the issue immediately?

Pros Over Cons

Outsourcing payroll has more pros than cons, and is a significant plus for busy businesses wanting to offload some time-consuming elements. If you are a small to medium business with just a few employees, that managed and streamlined part of your business can save considerable time for your staff whilst keeping you legally compliant.

You can measure outsourcing payroll benefits in several ways, including increased turnover and productivity, lower staff churn, and enhanced employee engagement and retention – outsourcing your payroll can provide all of this and more. Outsourcing can also offer a substantial return on investment.

Delegating your payroll responsibilities to bookkeeping services in Manchester happens more than you may think, classed as ‘managed services’ for most organizations. It is done for several reasons – accessing expertise, reducing any risk, saving the company time, and putting a focus on what the company should be doing.

What of Risk?

When you outsource payroll, you are allowing another business to access your staff’s private information. GDPR offers more robust security around data – which is a positive.

The notion that everybody’s private details are in another company’s hands may not be an area that sits comfortably with everyone on your payroll, especially when it’s salary details, NI numbers, and business banking information. The solace we provide is that we offer ultra-strict guarantees and follow GDPR privacy legislation to the very letter of the law. You also have immediate access to your payroll information through cloud accounting.

The Cost Factor

As with any product or service, there is a cost involved. Over time, that can increase as you take on more growth. Most bookkeeping services operate on a cost-per-employee basis as well as the initial set-up cost. Other charges could come in add-on expertise, such as HR software integration.

There is no such service as a free outsourced payroll service, so you will need to class it as a business expense and part of your small business bookkeeping solutions. Sure, it may seem expensive, but when weighed against the considerable financial risk of keeping it all in-house and something going wrong – including potential fines from HMRC – it pays to have peace of mind that everything is done professionally.

Considering the risks and rewards involved in payroll outsourcing services is a conversation to have with bookkeeping services in Manchester. For more information, contact the team at Pebbles Bookkeeping today.

What our clients say…

“Pebbles have provided professional and personal approach to all our accounts needs from processing invoices to management accounts. Based in-house they have become a valuable asset to the business and have given us a more strategic and analytical approach to our finances.”


Robert Flinn, Director, The Drawing Room

I just wanted to thank you both for the help you’ve given me thus far in setting up my new cloud-based bookkeeping system ‘Clearbooks’.

Having used Microsoft Excel for more years than I care to admit, I had more than a few reservations when considering changing the way I managed my books, yet understood that I had to make the change sooner or later.

After an intense training session with Sean, (where I probably asked 101 questions), my fears quickly dissipated and I can honestly say that although it’s likely to take me a little while to really get to grips with the new interface, I’ve no doubt that this simple system will save me so much time and hassle in future.

And less time spent doing my books, almost certainly means more time with the family and an end to rushing around like a mad woman at quarter-end!

Thanks again and I’m looking forward to working with you again soon.

Anne-Marie Armstrong, Amberry Marketing

“We have now been working alongside you with various clients. In some cases, we have introduced you to our clients and in other cases you have worked as part of our team. Every time we have brought you in you have done a great job. We now see you as an extended part of our team. You have proved to be professional, flexible and above all competent in getting the work done. We would not have any hesitation in recommending you again, and we look forward to working with you more in the future.”

Steve Price, BWP Inspire

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